Section 1. Organization Name: The name of this organization shall be 2nd Kentucky Cavalry.
Section 2. Purpose: The purpose of this organization shall be toeducate the general public and fellow re-enactors.2nd Kentucky Cavalry will create a living-history presentation of the American Civil War Life of both civilians and military personnel. Authentic, period-accurate uniforms and clothing, camps and equipment, manners and conduct will be portrayed to achieve this. 2nd Kentucky Cavalry will participate in established American Civil War events as well as assist in hosting American Civil War events.
Section 3. Structure: The units within this organization will be known as:Company A – Dismounted Troops, Company B – Dismounted Troops, and Company C – Mounted Troops. All Companies are subject to these by-laws and under the direct authority of the Commanding Officer and Command Staff.
Section 4. Affiliations: 2nd Kentucky Cavalryis affiliated with the American Civil War Society (ACWS) and adheres to all their standards, practices and requirements.
Section 5. By-laws: 2nd Kentucky Cavalry By-Laws are amended only at the Annual Meeting or at a Special Meeting for this purpose. Any 2nd Kentucky Cavalry member may submit revisions to these by-laws, in writing, to the Commanding Officer to be placed on the agenda. (See Article III)
Section 1. Chain-of Command: 2nd Kentucky Cavalry will follow Civil War-period Confederate chain-of-command staffing.All Command Staff (commissioned officers), then noncommissioned officers (NCOs), then troopers are under the ultimate authority of the Commanding Officer. The Commanding Officer, or designee is the official spokesman of 2nd Kentucky Cavalry. The Commanding Officer is the 2nd Kentucky Cavalry officer of highest rank present at any Event or Meeting. (See Article III.)
Section 2. Administrative Decisions: All 2nd Kentucky Cavalry's Administrative decisions shall be made by a majority of Staff Officers at Officer’s Meetings. Administrative decisions will be final. NCOs may be included in decision-making, at the Officer’s discretion.
Section 3. Promotions: Promotions in rank are decided at Officer’s Meetings. Advancements shall be based on the individual's overall attitude and bearing, willingness to accept orders, performance of duties as assigned, annual event attendance, as well as the availability and need to fill a Company position.
Section 4. Positions or Responsibility: The Officers of 2nd Kentucky Cavalry may assign responsibilities to Unit members. Among these assignments are:
A.The Company Clerk will maintain all company rolls, records, andcommunications, receive and send authorized communications, and archive Company documents and records.
B. The Company Treasurer will maintain any Company funds, moneys, oraccounts.
C. The Company Safety Officer, the First Sergeant,or seniornoncommissioned officer at any event where firearms are in use,shall supervise the daily weapons inspections and recordkeeping,supervise the training of new recruits, and assure the overall safety certification of the Company. The First Sergeant has the authority todelegate duties to qualified noncommissioned officers. The safety of the Company is ultimately shared by all, and any unsafe conditions orpractices shall be immediately brought to the attention of theCompany Safety Officer or Command Staff for correction.
D. The Company Quartermaster will maintain all Company property andrecords pertaining thereto.
E. Temporary Duty Assignments may be created at the discretionof the Command Staff, and temporary promotion or authority may beassigned as needed. The length of the temporary duty assignmentwill be stated at the time of assigning.
ARTICLE III.MEETINGS and EVENTS
Section 1.Annual Meeting: 2nd Kentucky Cavalry's official business shall be conducted at the Annual Meeting in January of each year. All 2nd Kentucky officers and non-commissioned officers shall be informed and invited within a reasonable time. Other members may be invited to report, but are not given a vote. A written agenda shall be established and provided to all members in advance of the Annual Meeting. A quorum shall be comprised of those in attendance. Written proxies shall be accepted. Review and revision of by-laws, standing rules, personnel matters, budget, and forwarded topics for discussion shall be placed on the agenda. The yearly event schedule shall be established. All decisions shall be made by a simple majority vote of all present and written proxy.
Section 2. Special Meetings: ASpecial Meeting may be called by the Commanding Officer, with the approval of a majority of officers. The purpose of this meeting shall be to deal with time-sensitive matters that cannot wait for the annual meeting. This meeting is subject to all the provisions of Annual Meetings.
Section 3. Officer’s Meetings: 2nd Kentucky Cavalry's commanding officer, with the approval of a majority of officers, has the authority to establish Officers Meetings. The purpose of Officer’s Meetings shall be to decide company matters pertaining to attendance at a re-enactment or historic event. Officer’s Meetings may take place at scheduled events or between events, as the topics may require.
Section 4. Officers Call: 2nd Kentucky Cavalry's officers and noncommissioned officers may be called to attend Officers Call, routine, daily meetings at Events, to discuss details and procedures for that event. At Officers Call the Orders of the Day will be established or amended, camp details discussed, and duty assignments made. The Commanding Officer will schedule Officers Call with as much advanced notice as possible. The rank of those expected to attend shall be included within this notice.
Section 5. Events: An Event is defined as any time or place where 2nd Kentucky Cavalry's flags are displayed and one or more Officers are present.
Section 6. Topics for Discussion: Any Meeting or Event, as defined above, can be considered an appropriate time or place for any member to forward topics for discussion at the Annual Meeting or Officer’s Meetings. Officers may require these submissions to be in writing, for clarity. Military Protocol and Rules of Order must be observed.
Section 1. Official Muster List: 2nd Kentucky Cavalry's Muster List, as recorded and maintained by the Company Clerk, shall be the official roster of all officers and enlisted personnel. New members will be added to the official Muster List at Officers Meetings. 2nd Kentucky Cavalry's group email list is not the official Muster List.
Section 2.Membership Invitation: Membership in 2nd Kentucky Cavalry is by invitation only, following the probationary period.Each new member, fulfilling the requirements of probation, must be approved at an Officers Meeting prior to extending the formal invitation.The Commander or designated officer shall extend the formal invitation. (See section 3 below.)
Section 3. Probation Period: Each recruit shall undergo a probationary period of one year. Upon the anniversary of enlistment, or as soon as practical following, a formal induction may take place at the discretion of the Command Staff. New recruits are to make every effort to obtain their own uniform and equipment within this probationary period. (See Section 5 below.)
Section 4.Family Orientation: 2nd Kentucky Cavalry is a family-friendly unit. Member’s families are encouraged to participate in historical camp presentations regardless of age. Battlefield personnel shall be no younger than twelve years of age. Fourteen is the minimum age for armed battlefield participation. Military etiquette and conduct will be followed at all times.
Section 5. Uniforms, Weapons, and Equipment: Uniform style will be early to mid-Civil War period (1861 -1863).Equipment is defined as everything other than a uniform or weapons needed to portray a Confederate cavalry trooper.Every recruit must make an honest effort to obtain their own uniform, weapons, and battlefield equipment within one year after joining the unit. In the same manner, civilian members must participate in appropriate period-accurate dress. Members are responsible for the maintenance and accurate appearance of their uniform, weapons, and equipment. (See Historical Accuracy below.)
Section 6. Event Attendance: Attendance at scheduled events is not mandatory, but recommended. Regular attendance at Events is a consideration for advancement in rank. Non-Commissioned Officers not attending at least three events in one year are subject to reduction in rank.
Section 7. Conduct: Members shall conduct themselves according to Confederate Military Etiquette at all times during an event.Common sense and courtesy will be observed. Problems, situations, and issues will be responded to through the normal chain-of-command.
Section 8. Suspension: Individual membership can be suspended only by Command Staff, with the approval of the Commanding Officer at an Officer’s Meeting. Members up for suspension have the right to be notified prior to the Officer’s Meeting and present their side of the issue. Members up for suspension have the right to call any appropriate witnesses in support of their defense. Members up for suspension are not required to attend the suspension meeting, nor any Command Staff deliberations. Members up for suspension may be excluded from participation in 2nd Kentucky Cavalry Events until the suspension process is complete. The Commanding Officer or designee will make the official notice of suspension from 2nd Kentucky Cavalry.
ARTICLE V. COMMUNICATION
Section 1. Electronic Communication: 2nd Kentucky Cavalry official communications will take place through group e-mail dispatches to the entire membership, or whomever may be directly involved.The Commanding Officer also has the authority to disseminate any official information, himself, at a time and in the manner of his choosing. 2nd Kentucky Cavalry's group email list shall be used only for official business.
Section 2. Written Communications:Any written or printed matter bearing the 2nd Kentucky Cavalry's name or logo must be approved by the Company Commander or his designee before distribution.
Section 3. Company Archives: The unit clerk will keep all official communications and information in the 2nd Kentucky Cavalry's files.
Section 4. Orders of the Day: A time schedule of Company events and expectations shall be posted at Company Headquarters for each day of any re-enactment event. Members are expected to adhere to the Orders of the Day in military fashion. Command Staff will make every effort to keep the Orders of the Day current and accurate.
ARTICLE VI.PARTICIPATION at EVENTS
Section 1. Event Notification: Members will receive an Event Muster List in e-mail form prior to each event . As soon as possible, a member must communicate to the Commander and Company Clerk to have their name placed on the Event Muster List. Non-respondents will not be placed on the Event Muster List.
Section 4. Historical Accuracy: 2nd Kentucky Cavalry shall endeavor to present the most period-accurate historic presence at any event. All non-period items will be kept out of sight during spectator hours. All uniforms, equipment, and items visible in camp or to the public shall be period-accurate representations of items available to Confederate Americans in the 1860's period of history. Command Staff shall decide challenges to an item's historical accuracy. Any items in dispute shall be concealed from view until authenticity can be established.
Section 5. Event Muster List:All members (mounted and dismounted) will report to the Company Clerk every morning for muster. Only by prior arrangement will late arrivals be added to the daily Event Muster List. Once the Company Clerk submits the Company Muster List with the Morning Report, it will be too late for members to report and appear on the Company Muster List. Members who do not appear on the Company Muster List cannot participate in daily battle re-enactments. Names may be added, within a reasonable time following the first engagement, for the next battle.
Section 6. Safety Inspections: All rifles and pistols shall be safety inspected, each morning prior to loading and before battlefield re-enactments.No uninspected weapon shall be allowed on the battlefield.
ARTICLE VI.STANDING RULES
Standing Rules are the on-going procedures and rules by which 2nd Kentucky Cavalry operates at Civil War re-enactment events. They cover situations not specifically provided for in the By-laws. Standing Rules shall not countermand nor conflict with any By-law provision. Standing Rules can be revised at Officer’s Meetings on a permanent or temporary basis. Standing Rules will be reviewed at each Annual Meeting.